Please submit your pre-approvals for travel via email to the PI of the grant, then Bill (firstname.lastname@example.org) with a “cc” to Lee Ann (email@example.com), providing the following information:
Subject line: pre-approval for travel
Date of departure:
Date of return:
Activity code (if applicable):
Account code(choose one): 39115 for domestic travel | 39615 for foreign travel
Org Code(choose one): 211200=Horticulture | 211214=Horticulture Extension
Reason for travel: The business center is now requiring that a “Business Purpose” needs to clearly explain what the benefit is to the university. Business purposes that simply state “xyz employee” was invited to attend a conference is not sufficient. Simply being invited to do something does not justify OSU paying for the expense. Some sort of description for how the conference ties in with the research or academic work of the employee.
Estimated cost of trip, include:
Your PI and Bill will then pre-approve your travel using the “reply all” feature (note: if you remembered to put Lee Ann in the “cc” then you won’t have to forward the pre-approval to her).